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Evaluation System

The Evaluation System is under constant review by the Faculty. Any of the rules and regulations published here or in previous calendars must not be considered inviolate; the Faculty reserves the right to change any of these rules and regulations at any time, although in general such changes will not come into effect in the middle of an academic year. Faculty policy is formalized in the following .pdf document entitled "Evaluation and Promotion in Postgraduate Training Programs".  The 2013 guidelines expire on June 30, 2014.

The Faculty reserves the right to require the withdrawal at any time of any trainee who is considered incompetent and/or unsuitable for medical practice by the Faculty Postgraduate Promotions Committee.  Progression in a program to the next academic level, including funding, occurs if all rotation periods during the year have been completed with Satisfactory or higher global evaluations.

 

In-Training Evaluation

The in-training evaluation system used in McGill postgraduate training programs is similar to that used in the other Quebec and Canadian medical faculties. We have moved to specialty specific forms, and are moving towards rotation specific forms.  All evaluations are completed via the McGill Rotation Evaluation System (MRES/one45).  Your Program Director will apprise you of your program's objectives and evaluation media.

Final In-training Evaluation Reports (FITER'S) are of major importance for both licensing and certification in a specialty or in Family Medicine. In most provinces, a license for the practice of medicine will only be issued after the certification of the satisfactory completion of a residency based on in-training evaluation reports and the successful completion of the certification examinations. The Collège des médecins du Québec, the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada require satisfactory in-training evaluations before a trainee is admitted to the certification examinations.

In the McGill postgraduate training programs, attending staff physicians and surgeons or service chiefs complete a confidential Rotation In-Training Assessment report (ITER) for each trainee at the end of each rotation. The supervisor should discuss with the trainee his or her performance on that particular rotation.  The McGill evaluation ratings are as follows: 

  • Superior:  Far exceeds reasonable expectations
  • Satisfactory:  Meets reasonable expectations
  • Borderline:  Often falls short of reasonable expectations
  • Unsatisfactory:  Falls far short of reasonable expectations

"Reasonable expectations" should be appropriate to the level of training of the candidate.

Twice a year, the Program Director and/or the Residency Program Committee meets with each trainee and goes over their performance in that timeframe.  At the end of the period of training, a final evaluation, which is a summary of all in-training evaluations is sent to the Royal College or other specialty certifying boards as requested by the trainee.  The McGill Final In-Training evaluation report is completed at the end of training/residency via the MRES/one5 system, and will be used for credentialing and verification purposes.

 Faculty Postgrad Promotions Committee

The Faculty Postgraduate Promotions Committee is a standing committee which reports to the Associate Dean for Postgraduate Education. A primary role of this Committee is to monitor the evaluation and promotion process, and to ensure that residents and fellows are treated in a just and fair manner. The Committee can review the entire record of any trainee who is in academic difficulty. All promotion and probation decisions must be approved by the Faculty Postgraduate Promotions Committee.

The Committee will review the entire record of any trainee who has been engaged in unprofessional, unethical, inappropriate or criminal behaviour. It can require the withdrawal of a trainee from a training program for academic or non-academic reasons.

The Associate Dean can make and approve promotion and probation decisions as well as suspend trainees, pending ratification by the Faculty Postgraduate Promotions Committee. The Committee must review and approve any decision taken by a Program Promotions Committee or by the Associate Dean which requires the withdrawal of a trainee from a training program, for academic or non-academic reasons.

Evaluation of the Faculty and Rotation

The evaluation of the teaching faculty and rotations by trainees is mandatory. In order for a resident to obtain a rotation evaluation from MRES/one45, the trainee must submit an evaluation of the supervisor(s) and of the rotation.  This information is confidential and anonymous.  It can never be accessed by supervisors, and is only made available to the Program Director on an annual basis as an aggregate report of all evaluations made by residents.  This type of feedback is most important in helping to continue to improve the format and quality of the programs.

Every six years, the McGill postgraduate medical residency programs are reviewed and evaluated by joint committees of the Collège des médecins du Québec, the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada. Such an on-site survey took place at McGill in April 2006. It is the responsibility of the Faculty Postgraduate Medical Education Committee and the Program Directors to ensure that changes recommended by these joint committees are made.  The next visit is scheduled for April 2018.

Internal reviews of programs are conducted by members of the Faculty of Medicine on an ongoing basis.

This page was last edited on 05 June, 2014